Plans and billing

AccessTime has a simple model: one single plan, €29 per active employee per year (about €2.42 a month), with every feature included and a 3-month free trial from the day you create your company.

The free trial and what happens when it ends

Your company starts with 3 months free, with no card required and no limit on the number of people: you can onboard your whole workforce and use exactly the same product as a paying customer.

If the trial ends without a subscription, the whole account switches to read-only:

• Everyone can still log in, view and export their data — the working-day record stays available at all times.
• Nobody can clock in, and no new employees can be added, until the company subscribes.

Nothing is ever deleted. Not entries, not absences, not employees. As soon as you subscribe, everyone is back up and running instantly.

The trial ends at the same time of day the company signed up; Billing shows the days left and the exact date and time. We email the company administrators 30, 7 and 1 day before the trial ends (from 9:00, with the exact date and time), and again as soon as the account switches to read-only (within the hour), so nobody is caught by surprise.

Subscribing

Only the company administrator role can manage billing (HR can't).

1. Go to Billing (side menu). You'll see your current status, the trial days remaining, the number of active employees and the price per employee per year.
2. Click Subscribe. We take you to the secure Stripe checkout.
3. Enter a card. If you still have trial days left, nothing is charged until they run out.
4. Back in the panel you'll see the active subscription.

You can cancel at any time from the billing portal. There's no lock-in and no cancellation fee.

How the amount is calculated

• The subscription is annual and billed per active employee: the subscription quantity is your number of active people on the platform.
• Automatic monthly adjustment: on the 1st of each month the platform syncs the billed quantity with your actual workforce. If you hire or offboard people, there's nothing to do — it adjusts on its own.
• Only active people count: employees deactivated in Employees stop counting at the next adjustment.

Stripe billing portal

From Billing → Manage card and invoices you can access the Stripe customer portal, where you can:

• Change your card or payment method.
• Download your invoices.
• Cancel the subscription.

We don't store your card details: all payments are handled by Stripe.

VAT

The prices you see in the panel are VAT-exclusive. The tax is calculated at checkout with Stripe Tax, based on your company's country, and shown itemised on each invoice.

Frequently asked questions

• Can I try it before importing my whole workforce? Yes: the 3-month trial has no headcount limit, so you can import everyone from day one and subscribe whenever you're sure.
• What happens if a payment fails? The subscription status appears in Billing as "Payment pending"; go to the portal and check your payment method.
• Do I lose data if I cancel? No. The account stays in read-only mode with the full history intact: you can view and export everything, but nobody can clock in until you subscribe again.